Privacy Policy for Cavalry Veterans of Syracuse, Inc. (“Cavalry Club”)

Effective Date: 4/23/2026
Cavalry Veterans of Syracuse, Inc., also known as the “Cavalry Club,” is committed to protecting the privacy and personal information of its members, guests, and visitors. This Privacy Policy explains how we collect, use, store, and protect your information in connection with your membership and use of our facilities, services, and communications.

1. Information We Collect
We may collect the following categories of personal information:
a. Membership Information

Name, address, phone number, and email address
Date of birth and family member details (if applicable to membership type)
Membership status, history, and preferences

b. Financial Information

Payment details for dues, fees, events, and purchases
Billing address and transaction history

c. Usage and Activity Information

Tee times, event registrations, and club participation
Dining reservations and purchase history
Handicap and golf-related records

d. Technical Information

Information collected through our website or digital services, such as IP address, browser type, and usage data

e. Communications

Records of correspondence with the Club, including emails, inquiries, and feedback

2. How We Use Your Information
We use your information to:

Manage memberships and maintain accurate records
Process payments and administer billing
Provide access to club facilities, services, and events
Communicate with members regarding club news, updates, and activities
Improve member experience and club operations
Comply with legal and regulatory obligations

3. Sharing of Information
We do not sell or rent your personal information. We may share information only in the following circumstances:

Service Providers: With trusted third parties who assist in operating the Club (e.g., payment processors, IT providers), under confidentiality obligations
Legal Requirements: When required by law, regulation, or legal process
Club Operations: Limited sharing with staff and committees as necessary for legitimate club functions

4. Data Security
We implement reasonable administrative, technical, and physical safeguards to protect your personal information. While no system is completely secure, we take appropriate steps to prevent unauthorized access, disclosure, or misuse.

5. Data Retention
We retain personal information for as long as necessary to fulfill the purposes outlined in this policy, including maintaining membership records, complying with legal obligations, and resolving disputes.

6. Member Rights and Choices
Members may:

Request access to their personal information
Request corrections or updates to inaccurate data
Opt out of non-essential communications
Request deletion of information where appropriate and legally permissible

Requests can be made by contacting the Cavalry Club using the information below.

7. Cookies and Digital Tracking
If the Club operates a website or online services, cookies or similar technologies may be used to enhance user experience and analyze usage. You may adjust your browser settings to decline cookies, though some features may not function properly.

8. Children’s Privacy
The Club does not knowingly collect personal information from children except as necessary for family memberships or club activities, and only with appropriate parental or guardian involvement.

9. Changes to This Policy
We may update this Privacy Policy from time to time. Members will be notified of significant changes through appropriate communication channels (e.g., email, website notice, or club bulletin).

10. Contact Information
For questions, concerns, or requests related to this Privacy Policy, please contact:
Cavalry Veterans of Syracuse, Inc.
4801 Troop K Road Manlius NY 13104
315-682-7117
[email protected]

By maintaining membership or using the Club’s facilities and services, you acknowledge and agree to the terms of this Privacy Policy.

Supplemental Privacy Notice: Jonas Club Premium App (Geofencing & Data Collection)
Cavalry Veterans of Syracuse, Inc. (“Cavalry Club”)
This section supplements the Cavalry Club Privacy Policy and applies specifically to members’ use of the Jonas Club Premium mobile application (“App”). It explains how location-based services, including geofencing, and other app-related data are collected and used.

1. Geofencing and Location-Based Features
The App may utilize geofencing technology to enhance member services and overall experience. Geofencing uses a device’s location services (such as GPS) to establish virtual boundaries around defined areas, such as the clubhouse or event locations.
When enabled, geofencing allows the App to recognize when a member enters or leaves designated areas and to respond with relevant features or notifications. These may include event-related alerts, check-in functionality, or location-based offerings.

2. Use of Location Information
If a member permits location access, the App may use location data to:

Deliver notifications or trigger features when entering or exiting designated areas
Provide content and services tailored to a member’s proximity to Club facilities or events
Support features such as arrival recognition, event updates, or service enhancements
Analyze aggregated, non-identifiable location trends to improve operations and member experience
Enable background location functionality for real-time updates and service optimization

3. Member Control and Choices
Members retain full control over location services:

Opt-In: Location services and geofencing are only active if enabled through the member’s device settings
Opt-Out: Members may disable location access at any time, which will prevent geofencing features from functioning

Disabling location services will not affect general App usage but may limit certain location-dependent features.

4. Location Data Collected
When geofencing is enabled, the App may collect:

Precise Location Data: GPS-based coordinates when a member is within or near a designated area
Entry/Exit Activity: Records of when a member enters or leaves a geofenced area
Frequency Data: General patterns regarding how often such interactions occur

5. Sharing of Location Data
Location data collected through geofencing is used primarily to support App functionality and member services. The Club does not sell location data. Limited sharing may occur only when necessary to:

Support services provided through trusted third-party partners (e.g., technical or navigation-related services)
Meet legal, regulatory, or safety obligations
Improve operational efficiency through anonymized, aggregated reporting (such as general activity or congestion levels)

6. Disabling Geofencing
Members may disable geofencing at any time by turning off location services in their device settings. Once disabled, features dependent on location—such as proximity notifications or automated check-ins—will no longer be available.

7. Protection of Location Data
The Club employs reasonable administrative, technical, and security measures to protect location data, including encryption where appropriate. Location information is retained only as long as necessary to support App functionality and is securely deleted when no longer required.

App Data Collection and Usage
8. Types of Data Collected
When using the App, the following categories of data may be collected:
a. Personal Information
Information provided directly by members, such as name, email address, phone number, and membership-related details.
b. Usage Data
Information about how members interact with the App, including features accessed, time spent, and navigation patterns.
c. Device Information
Technical details about the device used to access the App, which may include:

Device model
Operating system and version
Unique device identifiers

d. Location Data
If enabled, location information as described in the Geofencing section above.

9. How Information Is Used
Collected data is used to:

Provide, operate, and improve App functionality and Club services
Personalize the member experience
Communicate updates, notifications, and support messages
Maintain system security and detect or prevent fraud
Fulfill legal and regulatory requirements

10. App Permissions and Sensor Access
Depending on enabled features, the App may request access to certain device functions, including:

Camera: For photos or related features
Microphone: For audio or voice-enabled functionality

Such access is controlled by the member through device permission settings.

11. Third-Party Integrations
If a member logs in or interacts with third-party platforms (such as club management, tee-time, or event systems), the App may receive limited profile or account information as permitted by those services. This data is used solely to facilitate integration and improve functionality.

12. Data Security
The Cavalry Club takes reasonable precautions to protect all data collected through the App. While industry-standard safeguards are in place, no system can be guaranteed to be completely secure. Members use the App with the understanding of these inherent risks.